The Ideals behind Ideal Products
Besides adhering to the guiding principles proposed in the Metadata Manifesto, products aiming to gain significant market share in an increasingly metadata-hungry market should embody the following design ideals.
Products must allow metadata to be embedded as early as possible in the image creation process.
This could include:
- the ability to store a metadata template-or at least the image creator's name-in the internal memory of digital cameras and other image generating devices so that authorship information is automatically written to the metadata section of every newly created image..
- the ability to store authorship information on a protected sector of storage devices such as memory cards, and
- the ability to have image processing utilities automatically transfer this information (and even embed the information in the image) at the time images are copied to another device.
Products must allow metadata to be ubiquitous and persistent.
- Metadata must be preserved by default in all imaging applications.
- User interfaces must be clearly designed to prevent users from inadvertently removing metadata.
- Any mechanisms for removing metadata must allow image users to clearly understand what they are about to do.
- Metadata removal mechanisms must allow for selective removal of individual fields, as opposed to wholesale removal of all data.
- Any process for compression of images for low-bandwidth use should by default preserve at least a reduced set of metadata, and must at a minimum preserve the image ownership information.
Products should facilitate usage rights tracking.
Including:
- the ability to automatically assign a persistent, unique identifier to each image so image users can identify and track its origin more easily
- the ability to store passwords for selective levels of use permissions.
- the ability to password-protect authorship-related metadata to prevent inadvertent changes, as well as reduce the incidence of fraudulent changes.
Products must facilitate metadata automation.
Ideal products should:
- allow recorded actions or macros for metadata manipulation, including support for conditional statements.
- allow automated access to metadata elements through a cross-platform scripting language. There should be agreement on a common API and allow scripts to call the application's own metadata parser.
- allow scripts to read any and all metadata elements meant for public consumption. Restrictions, if any, should be honored so that private metadata is not read.
- allow scripts to write to any metadata elements for which writing is applicable or allowed.
We all need to take these guiding Metadata principles and put them into practice.
We need industry wide commitment to use metadata.
We need to embrace metadata standards and best practices that have a consistent world-view approach.
We need technology that makes it easy to embed metadata, preserve it, and facilitate tracking and rights management.
Starting Today:
As an Industry Leader
- Work with other groups to encourage the adoption of metadata standards that address the needs of a broad constituency of metadata users.
- Get involved or support standards bodies and joint efforts such as IPTC, PLUS, UPDIG, Dublin Core or PRISM/DIM2.
- Make a commitment to educating your peers about the use of metadata.
As an Image Creator- Make sure you are entering all critical metadata, such as copyright and creator contact information, into your images at the earliest possible point in your workflow; and always before passing on to other parties.
- Consider adding other forms of rich metadata, such as captions, keywords and unique identifiers, to make it easier for end users, distributors, and yourself to find your images.
- Make metadata the primary means of storing your image information and quit the practice of storing this information in separate, out-of-sync documents.
- Ensure that the applications you are using support current metadata standards, and if not, encourage the developers to make this a priority.
As an Image Distributor- Develop submission guidelines that require using embedded metadata, and specify which data or fields are required.
- Establish guidelines for the preservation of metadata embedded by the creator.
- Make it a standard practice to never remove or change ownership metadata already embedded in the file.
- Examine your existing image processing workflows to insure that metadata is not being indiscriminately "stripped" before posting online or delivering files to clients.
- Ensure that all embedded metadata in your image files complies with existing standards such as the IPTC Core schema.
- Make it a priority to complete the transition to a metadata-driven system for managing all of your digital assets.
As an Image User- Check the images you receive to see if they have metadata, and if none is present, encourage the creator or distributor to include this vital information.
- Do not remove or change ownership metadata without first checking with the Image Creator or Copyright Holder.
- Insure that the applications used in your workflow are not removing or replacing metadata; and if they are, contact the developers to inquire why this is occurring.
- Begin the transition to a metadata-driven system to manage all of your digital assets.
As a Technology Provider- Insure that your products are compliant with current metadata standards, and backwards compatible with legacy systems and standards.
- Make preserving metadata the default option when copying, saving or exporting any image.
- Insure that user interfaces-for operations that remove metadata-are designed to allow users to clearly understand what they are about to do.
- Ensure that your implementations comply with I18N (internationalization) best practices.
- Ensure that the user interface provides easy (preferably inline) access to definitions for each metadata field.
See the Addendum for Technology Providers & Product Developers for additional suggestions.
Contributors
This document was prepared by SAA’s Imaging Technology Standards Committee: David Riecks, Chair; Rivaldo Does; and Betsy Reid, SAA Executive Director
Yet, image creators have no control over what happens to that metadata once their files are circulated. It can be easily removed, as we lack the technological means to create permanent or protected metadata.
Stock photographers, for example, provide digital files to single or multiple distributors who commonly omit metadata from the image files they post online. The problem worsens as files are then forwarded to sub-distributors. Along the way, file names get changed and metadata may be altered or stripped. SAA's Investigative Shopping Study observed this process through a series of buys made from a range of stock distributors and sub-distributors. Typically, there is no metadata in the images, and the stock distributor file names are not helpful for identification. In one case, SAA tracked a sub-distribution "chain" that involved five different companies, all marketing the same image but with different file names and credit lines.
For image users who are downloading images, archiving, and later repurposing these digital files, the loss of critical information along the way can be detrimental. Without licensing metadata, they cannot determine their rights to use the image. Without contact metadata, they cannot easily inquire about these rights. And without caption metadata, they may not be able to identify who or what is in the image.
In order for metadata to be effective, it must be incorporated into the workflow at all phases of image production, distribution and use. Significant efforts are being made to increase awareness and proper use of metadata from a number of standards bodies and industry coalitions-such as IPTC, UPDIG and PLUS-along with trade organizations and product developers. Their work is making a difference and setting up models for moving forward.
We need a coordinated industry wide commitment to fully recognize metadata as an effective solution. Together, we need to embrace a set of guiding principles for metadata use, and then put these principles into practice.
Imagine a world where metadata is ubiquitous. It's a world where images can be easily located and identified by anyone, anywhere. Creators can transmit their images to distributors and users, who instantly integrate these into their systems. Image users can track their digital assets using fully automated systems. A registry-now in development by the Picture Licensing Universal System (PLUS)-will link every image to current information about its source and owner.
To realize that future, we propose three guiding principles as our "metadata manifesto."
Metadata is essential to identify and track digital images.
Ownership metadata must never be removed.
Metadata must be written in formats that are understood by all.
Read the Manifesto here or Download the PDF
A Metadata Manifesto
A proposal from the Stock Artists Alliance for the adoption of guiding principles, standards and technology to promote image metadata use.
Version 1.0 / July 2006
Photographers, illustrators, publishers, advertisers, designers, art directors, picture editors, librarians and curators all share this same problem: struggling to track rapidly expanding collections of image assets.
In a world of desktops increasingly crowded with digital files, old methodology persists. Folders of digital images are "filed" while information about the images -- creator, caption and rights data -- often is available only from a separate database, notebook, or CD jacket.
The only link between the image and this data is a file name and where that file is stored. Unfortunately, this link is easily severed when file names get altered, files get relocated, copies are made and disseminated. Meanwhile, image information gets left behind.
Without effective systems in place for identifying and managing digital assets, everyone working with digital images is adversely affected. Resources are wasted, opportunities are lost, liability increases and intellectual property rights are eroded.
The volume of digital files challenges publishers who need to manage and access them. Busy designers and art directors download preview images to their desktops, only to find weeks or months later they cannot identify the source. Librarians and curators -- charged with making more cultural resources available to the public -- are already overburdened managing their legacy analog material. Now, they must cope with rapidly expanding digital assets as well.
Lack of information about an image file can delay projects, necessitating additional research to establish licensing rights, obtain clearances, and confirm caption details. This in turn has contributed to the growing problem of misuse of images, whether through error or by intent. Without proper licensing or permissions, users infringe copyright and expose themselves to liability.
The pressures on image creators-as copyright holders-to protect their intellectual property has intensified since the digitalization and online distribution of their images. If their images cannot be properly identified, they suffer from lost revenues due to missed licensing opportunities. Add to this the challenge posed by proposed changes in U.S. Copyright Law. If "orphan works" legislation passes as drafted, it would permit use of their images without a license in the event the owner cannot be located.
Industry wide adoption of metadata is the key to addressing these challenges. Yet today, it is underused and under-supported. What's missing is an adherence to standards and technology solutions that support metadata use and preservation.
Image creators need to commit to embedding metadata as they move rapidly to an all-digital workflow. Those at the forefront have recognized the value of metadata to better protect their intellectual property. A recent Stock Artists Alliance member survey of nearly 400 active stock photographers found that a majority currently embed metadata in their image files. 9 in 10 include a copyright notice, 8 in 10 include creator contact information, and 7 in 10 include a unique image identifier, title, caption and keywords.
SAA provides expanded coverage on these key topics.
Current featured topics include:
Orphan Works 2008
Orphan Works is back. In April 2008, new versions of the Orphan Works Act of 2008 were introduced by both Houses of U.S. Congress. Read SAA's commentary and updates. ...more
SAA PhotoMetadata Project
If you create, distribute or use digital images, you need metadata. SAA was awarded a Partnership by the U.S. Library of Congress to investigate current metadata practices, to educate, and to promote the need for standards, consistent use and preservastion of photo metadata in all digital images. ...more
PLUS Packs™ and SAA's Calculator
PLUS Packs™ are a new universal standard for a streamlined and simplified form of Rights Managed licensing. SAA's open source Calculator brings PLUS Packs™ to life, enabling selection and pricing of a Pack with just a few clicks, all on one screen. ...more
The Stock Asylum
SAA members have access to a five year archive of incisive industry reporting and analysis from The Stock Asylum, a respected industry newsletter that recently ceased publication and donated its archives to SAA. Selected articles are available as an open resource to registered users. ...more
Register now to access SAA open resources
Learn more about metadata standards.
SAA’s "Manifesto" blog
MetadataManifesto.blogspot.com
International Press Telecommunications Council (IPTC)
www.iptc.org
“IPTC Core” Schema Users Guide [ PDF ]
Origin of the IPTC “File Info” www.ControlledVocabulary.com/imagedatabases/iptc_naa.html
Dublin Core Schema
www.dublincore.org
Publishing Requirements for Industry Standard Metadata (PRISM)
www.prismstandard.org
Picture Licensing Universal System (PLUS)
www.useplus.org
Universal Photographic Digital Imaging Guidelines (UPDIG)
www.updig.org
Learn more about PLUS Packs™ and SAA's Calculator
Introductory Guide to the PLUS Packs™CAlculator
This should be the first document you read if you are not already familiar with the PLUS Packs™ standard, and if you are looking for an introduction to the Calculator. Download PDF
PLUS Packs™ Quick Reference Guide
This spreadsheet provides a description of the PLUS Packs™ standard and licensing process. Download [PDF] or [Excel]
SAA offers the following resources freely available to all.
Log in or Register
We ask you to please register in order to download any of SAA's open resource publications, reports, screencasts and software. Register now
SAA [Key]Words: Stock Essentials
This complimentary publication provides an introduction to essential stock photography business principles and practices, and offers you 50 pages of definitions, insights, resources and visual inspiration from SAA members who share their expertise about all aspects of the industry. ....more
The SAA PLUS™Packs Calculator
SAA and PLUS want to help make Rights Managed licensing quick and easy. PLUS Packs™ offer a streamlined and easily automated alternative to traditional RM licensing. The SAA PLUS Packs™Calculator is free, open source software developed by SAA automates the selection and pricing of PLUS Packs™. RM can be fast, easy and automated. ...more
SAA white paper report:
Infringements of Stock Images and Lost Revenues
This report outlines the findings of the landmark study of Internet infringements of stock images conducted by SAA and PicScout in 2006. It chronicles a high rate of misuse. Download the Report
SAA Screencast Tutorials
A series of screencasts provides an introductory tour of the current IPTC standard for embedding essential photo metadata in your images. Other tutorials are available to members only. ...more
SAA Releases Q+A
For information about Model and Property Releases, and release forms in 11 languages. ...more
The Stock Asylum
SAA members have access to a five year archive of incisive industry reporting and analysis from The Stock Asylum, a respected industry newsletter that ceased publication and donated its archives to SAA. Selected articles are available as an open resource to registered users. ...more
